Visa Info

Visa Info

The International Conference on High Performance Computing & Simulation

(HPCS 2012) or

July 2 – July 6, 2012

Madrid, Spain

The participants who need to apply for a visa should begin the visa application process as soon as possible. This could be very lengthy process that will take several weeks. DO NOT wait. Check with the Spanish Consulate or Embassy for their requirements and time constraints very early on.

As of January, the maximum period for processing short stay (Schengen) visa applications is typically fifteen calendar days from the date the complete application is submitted. This period can be extended to 30 calendar days in specific cases, especially if a more detailed examination of the application is required. By way of exception, in specific cases in which additional documentation is required, this period can be extended to 60 calendar days.

Most of the travelers to Spain require a visa. For some of them visas can be obtained at the port of entry in Spain, otherwise from the Spanish Consulate General or Spanish Diplomatic Missions of their home countries.

The list of countries whose nationals must be in possession of visas when crossing the external borders and of those whose nationals are exempt from that requirement can be checked up in the next file:

For the first category, sticker type visas are issued at the port of entry and allow staying in Spain for up to 90 days.

It is advisable to have a minimum of six months validity on your passport from the date of your entry into Spain.

The minimum requirements for entry into Spain for short visits can be consulted at:

For more information, please visit the consular information on the web site of Spanish Ministry of Foreign Affairs and Cooperation (,

Spain has an extensive network of Consulates and Embassies abroad that provide a series of services. Get to know the services provided by the Consulates in relation to nationality and visas for foreigners.

Information for foreign nationals

In this section you will find basic information on the requirements for entry into Spain, visas, and the main regulations related to nationality:

All visa inquiries must be handled by the HPCS 2012 Registration Chairs. Please send your request for a letter in support of a visa application to the Registration Chairs at the emails listed on the Registration site. Include your name, affiliation, mailing address, phone and fax numbers, working emails, as well as the name of the symposium/workshop/track you are attending. (Authors of papers/posters should also include the paper’s title and number).

Email Subject: Visa Letter HPCS 2012

Please note that HPCS does NOT issue formal letters of invitation to any of its tracks/workshops participants.

Only registered participants may receive such support letters.